Refund Policy
Refund Policy for Withdrawal and Return of Federal Financial Aid
If it becomes necessary for a student to withdraw from a semester after commencing attendance, the student must initiate the withdrawal process by notifying the Corban University Office of the Registrar.
Financial aid is prorated based on the number of days the student attended, up to the 60% point in the semester. If a student’s withdrawal date is after the 60% point in the semester, there is no adjustment to financial aid.
Please note, in some cases dropping a class taught in a module format (i.e., an eight-week class) may be considered a withdrawal. Please refer to the “Programs Taught in Modules Have Special Rules” section in the Corban University catalog.
BEFORE THE 60% POINT IN THE SEMESTER
If the student received federal financial aid, the financial aid office will perform the required federal aid “Return to Title IV” funds calculation and adjust federal aid accordingly. This will be completed within 45 days after the date of determination that the student withdrew. A revised financial aid award letter will be provided to the student.
If a student received Corban-funded aid, it may be prorated based on the time the student was enrolled. In cases where a student has received a refund check for living expenses or other educational related expenses, the student may be required to return unearned financial aid funds to the University. Federal financial aid is returned in the following order: Federal Direct Unsubsidized Loans (other than PLUS Loans), Federal Direct Subsidized Loans, Federal Direct PLUS Loans, Federal Pell Grants, Federal Supplemental Educational Opportunity Grant Program, Federal TEACH Grants, then the Iraq and Afghanistan Service Grant.
AFTER THE 60% POINT IN THE SEMESTER
If the withdrawal date occurs after the 60% point in the semester, there is no aid adjustment.
In the event that financial aid has not yet been disbursed to a student’s account at the time of withdrawal, the student will receive a post-withdrawal disbursement of aid in the amount for which they are eligible. This will be completed within 45 days after the date of determination that the student withdrew.
Add/Drop Period
Traditional Undergraduate Program
The add/drop period for Corban’s traditional undergraduate program is 10 days after the first day of class. The specific add/drop date for a given semester can be found in the academic calendar.
If a student withdraws during the add/drop period, tuition will be refunded. However, if a student incurred room and board expenses, those charges will be prorated. Students may be eligible for a prorated amount of financial aid regardless of how many days they were enrolled.
All Other Programs
Students enrolled in a program other than the traditional undergraduate program should check with their academic advisor or program chair to determine the add/drop date for the semester.
Date of Determination
The date a student notifies the Office of the Registrar of their withdrawal will be considered the Date of Determination (DOD). If a student fails to report their withdrawal to the Office of the Registrar, the DOD will be the date the school became aware the student ceased attendance. The DOD should not be more than 30 days after the last date of the semester.
Overpayment
If a return of federal funds calculation is required after a withdrawal, and that calculation determines that the student is required to return an overpayment of federal aid to the school, the student must repay the overpayment or make payment arrangements with the Office of Financial Services within 45 days of the DOD.
If a student does not repay the overpayment or make payment arrangements during that 45-day period, the University is required to report a federal aid overpayment to the Department of Education. In such a case, the student would not be eligible for additional federal financial aid (even at other schools) until the overpayment is paid in full.
Withdrawal Date
When a student withdraws from all classes in a semester, their last day of recorded attendance (LDA) will be their withdrawal date. Because Corban University is an attendance taking institution, we are required to use the LDA as the withdrawal date. In the event that attendance had not been taken in any course, Corban will obtain such documentation as is available to determine an LDA. If no documentation is available, the Office of Financial Aid will work with the Registrar’s Office to determine the withdrawal date. Examples of why a student might not report their withdrawal include: illness, accident, grievous personal loss, or other circumstances beyond the student’s control. If a student ceases participation in academically related activities, they may be administratively withdrawn by the University at any point in the term.
At the conclusion of each semester, grades are reviewed and any students receiving all F grades or Incompletes will be evaluated to determine if the student failed to report their withdrawal to the Office of the Registrar. The Financial Aid Office will work with the Office of the Registrar and professors to establish participation in the course through the end of the semester or document a last date of attendance, if no last date of attendance can be determined, the DOD will be the midpoint of the semester.
Student Accounts Policies (Undergraduate and Graduate)
Course Changes Refund Policy
No tuition or fee refunds will be granted for individual classes dropped after the close of registration. However, courses changed or cancelled by the University that affect tuition and course-related fees will be fully refunded.
If a student fully withdraws from the University, the following tuition refund policy applies:
For 15-week courses:
| Weeks 1-2 | 100% refund |
| Weeks 3-4 | 75% refund |
| Weeks 5-8 | 50% refund |
| Week 9 | 40% refund |
| Weeks 10-16 | 0% refund |
For 8-week courses:
| Week 1 | 100% refund |
| Week 2 | 75% refund |
| Weeks 3-4 | 50% refund |
| Week 5 | 40% refund |
| Weeks 6-8 | 0% refund |
Tuition Refund Policy and Process
Please note the refund policy/procedure above and in the University’s Catalog. When you register for a class, you agree to pay for it whether or not you attend. If the University cancels a class, you will get a full refund of any charges made or of any payment received.
When a credit is created by your financial aid, you will get a PDF advising you of your choice of response. All e-mail is routed through your Corban e-mail account. You may either request a check to your home or campus mailbox; leave the money on your account; or you may request that the excess be returned to your loan provider. We ask for a return e-mail both as a reminder and as documentation. Refund checks are not issued for amounts under $50.00. You may stop by the Financial Services Office for a cash refund.
To receive a refund for an individual class it must be dropped by the published close of registration. A refund will be processed if you have no outstanding account balance. If you are taking classes in graduate, post-graduate, or Corban Online programs, you will need to consult your program bulletin for refund dates (typically one week after the start of the semester).
Refund Checks
Due to the increase in activity during the registration period, and the multiple changes in schedules, undergrad checks will not be written until the week following the published close of registration and thereafter. Checks are written on Tuesdays and Thursdays. If you request (remember, it is when this office receives the request between 8 a.m. and 4 p.m.) a check on Tuesday, it will be written and sent to you the following Thursday. If you request a check on Thursday, it will be written and sent to you the following Tuesday. Please plan carefully.
This office will cash refund checks (or other checks) up to and including $50.00.