Scheduling and Event Services

Scheduling and Event Services

Event Services is your point of contact for rentals, reservations and event support both on and off campus. On this page, you will find helpful tools and resources to use as you plan and execute your event.

For upcoming events, see the Events Calendar

EVENT SCOPE

Because events vary in size and activity, it is important to determine what category an event falls under based on:

  • Number of Attendees: the anticipated number of people that will be present.
  • Number of Departments Collaborating: how many departments are working together on the initial PLANNING of the event (i.e. for Commencement, Registrar, Academics, Campus Care, etc. that are all vital to the planning process).
  • Number of USC services needed: below are the services represented and their primary function in the USC:
    • Event Services: tables, chairs, garbage cans, setup & tear down, etc.
    • Event Tech: AV, sound, projection
    • Campus Safety: officers needed, parking requests and key requests
    • Campus Care: facilities, maintenance and other special projects
    • Food Service: catering and dining hall reservations
    • Athletics: athletic facility reservations and other athletic requests
    • Faculty Support: Psalm Center reservations and other department needs

This table will help you understand the scope of your event:

Stipulations Room Reservation SMALL MEDIUM LARGE
# of Attendees 1-50 1-50 51-200 200+
# of Depts.

collaborating

0-1 1-2 2-7 8-10+
# of USC services

needed

0 1-2 3-5 6+
CERF Required? Use Outlook room reservation process only YES, fill out a CERF for USC approval YES, fill out a CERF for USC approval YES, fill out a CERF for USC approval & schedule a meeting

**If an event is compatible with 2 or more stipulations in a specific scope, assume that scope is the most applicable to the event.

EVENT CATEGORIES & INSTRUCTIONS

IMPORTANT: It is the responsibility of the Event Contact to communicate with Event Services immediately if there are any changes to the event. Failure to do so in a timely manner may result in limited accommodations and in extreme cases, cancellation of the event.

ROOM RESERVATIONS

  • These events ONLY require a room reservation on the Outlook calendar to receive approval. These events DO NOT need assistance from any USC Services listed above.
  • Instructions on how to make room reservations on Outlook:
  • IMPORTANT NOTE: Just because an event does not require a CERF does NOT mean it is not valuable to know about. If you are still unsure what category your event falls under, please email eventsupport@corban.edu for clarification.

INTERNAL GROUPS – EMPLOYEES & STUDENTS

  • Applies to: all current staff, faculty and student personnel.
  • Events that fall under this category need to fill out a CERF at least 2 weeks prior to the event date for the USC to effectively evaluate the logistics of the event.
    • Large or complex events also require Event Contacts to meet directly with the Director of Campus Event Services to discuss details. Event Contacts need to schedule a meeting through eventsupport@corban.edu. Because event details are destined to change, both parties should determine the frequency of meetings to encourage the most efficiency and understanding of the event.
  • Instructions on the CERF Process (video)
  • Fill out a CERF: Corban Event Reservation Form
    • After submission, the USC (University Service Committee) will evaluate the request. Event Services will reach out to the Event Contact directly if further clarification is needed or to articulate next steps in the process.
  • You will receive an email on the USC’s decision. If approved by the USC, Event Services will inform you of the next steps that need to be taken.
  • Please do not advertise for your event until you receive approval from the university!

EXTERNAL GROUPS – COMMUNITY PARTNERS

  • Applies to: anyone that is not a current staff, faculty or student at Corban University.
  • Regardless of the size of the event, all external clients must fill out a Facility Rental Request form at least 3 weeks prior to the event date.
  • After submission, the USC (University Services Committee) will evaluate the request. Event Services will reach out to the Event Contact directly if further clarification is needed or to articulate next steps in the process.
  • Please do not advertise for your event until you receive approval from the university!

PSALM CENTER GALLERY

In order to reserve the gallery for art shows, please fill out the gallery request form.

For additional assistance, external event contacts can email eventsupport@corban.edu or call (503)-375-7183.

For any additional assistance, questions, or inquiries, please email eventsupport@corban.edu or call 503-375-7183.

We look forward to serving you!